Newspaper Publication explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
A listed company does not print its full quarterly results in the newspaper. It publishes an extract: the company's identity, a short table of key figures for the quarter, the nine months and the year, a line telling readers where the full results are available, and the name of the person who signs for the Board. This article gives a specimen of that extract and explains each part.
The extract is signed on behalf of the Board and points readers to the full results filed with the stock exchange and hosted on the company's website. It carries the company name, CIN, registered office, contact details, the comparative columns, and a reference to the regulation under which the full results are filed. Always use the latest format notified or approved by the authority concerned; the specimen below is a model of the layout, not a substitute for it.
When you need this publication
A company whose securities are listed files its quarterly financial results with the stock exchange under Regulation 33 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and publishes a newspaper extract of those results. The same layout is used for the quarter and the nine months ended in December; for other quarters the period captions change (quarter, half year, year). The extract is a public notice in character: it informs investors and the public, and it is an advertisement the company pays for, so every word and figure in it must match the results approved by the Board.
For the Board side of the exercise, see our articles on the regulation 33 financial results of a listed company and the board resolution approving quarterly financial results. If your team needs help assembling the publication and the supporting filings, our compliance documentation service can prepare the draft against the approved results.
Specimen format of the extract
LIMITED CIN: Registered Office: Contact number: E-mail: Website: EXTRACT OF STANDALONE UNAUDITED FINANCIAL RESULTS FOR THE QUARTER AND NINE MONTHS ENDED () (Amounts in , except per share data) S. No. | Particulars | Quarter ended | Quarter ended | Quarter ended | Nine months ended | Nine months ended | Year ended 1 | Total income from operations | | | | | | 2 | Net profit / (loss) for the period before tax | | | | | | 3 | Net profit / (loss) for the period after tax | | | | | | 4 | Total comprehensive income for the period | | | | | | 5 | Paid-up equity share capital (face value each) | | | | | | 6 | Earnings per share (basic and diluted) | | | | | | Notes: 1. The above is an extract of the detailed format of the quarterly and nine months unaudited financial results filed with the stock exchange(s) under Regulation of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. 2. The full format of the financial results is available on the websites of the stock exchange(s) at and and on the website of the Company at . 3. The results were reviewed by the Audit Committee and approved by the Board of Directors at their meeting held on . 4. Place: Date: For and on behalf of the Board of Directors LIMITED
Clause-by-clause explanation
| Part | What it does | Drafting tip |
|---|---|---|
| Name, CIN, registered office | Identifies the issuer exactly as on the register | Copy from the certificate of incorporation and latest filings |
| Contact details and website | Lets readers seek more information | Use the investor-relations contact in use now |
| Heading | States the period and that the results are standalone and unaudited | Change "standalone" to "consolidated" or add both where both are required |
| Table columns | Quarter, nine months and year, with comparatives | Keep the same period captions as the filed results |
| Rows | Selected key figures | Use only figures that appear in the full filed results |
| Note on regulation | Shows the extract is drawn from the filed results | Cite the regulation as it stands in the format in use |
| Note on where to read the full results | Directs the reader to exchange and company websites | Check each web address works before release |
| Board approval note | Records review and approval | Use the date of the actual meeting |
| Signatory | Authenticates the publication | Sign for the Board, with designation and DIN |
The law behind it
The full results are filed with the stock exchange under Regulation 33 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The newspaper extract is an abridged public intimation of those results. The listing regulations and the circulars under them prescribe the exact periods, the format and the publication requirements. Those formats are updated from time to time: use the version notified or approved by the authority, and check the current regulation, circular and timing before you publish. The Companies Act, 2013 separately deals with financial statements; our note on financial statements of a company covers that side.
Stamp duty, registration and execution
A newspaper extract is a notice. It is not an instrument chargeable with stamp duty and it is not registered. Execution means Board approval of the results, finalisation of the extract by the company secretary or finance head, signature or authorisation by the director who signs for the Board, and publication in the newspapers that the regulations and the company's own policy require. Keep the cutting, the invoice from the publisher and the file copy with the results records. If a related agreement or deed is executed in connection with the filing, duty on that instrument is fixed by the State Stamp Act and Schedule where it is executed; see our overview of stamp duty on legal documents.
Variations
- Standalone and consolidated: where both are published, show both sets of figures in the table or in two tables.
- Quarter, half year, year: change the heading and the period columns to match.
- Audited annual results: change "unaudited" to "audited" and adjust the columns to the year and the last quarter.
- Different units: state the unit once, above the table.
Common mistakes
- Using an old layout instead of the latest format notified by the authority.
- A figure in the extract that differs from the filed results, even in rounding.
- Missing CIN, registered office or website in the header.
- Calling results "audited" when only a limited review has been done, or the reverse.
- Wrong period captions, for instance a nine months column in a September quarter.
- A web address for the full results that does not open.
- No date and place, or the signatory's designation missing.
- Publishing before the Board has approved the results.
Need help with results publications?
Result extracts must match the approved results and the current format to the last figure. Our compliance documentation team prepares extracts, notes and supporting records so the publication is consistent with what you have filed.
Key takeaways
- The extract is an abridged public notice of results filed with the stock exchange.
- It must carry the company identity, the comparative table, a note pointing to the full results and the Board's signatory.
- Use the latest format notified or approved by the authority.
- Figures must tie to the filed results; no stamp duty or registration applies.
- Keep the cutting and publisher's invoice on file.
Read next
- Regulation 33: financial results of a listed company
- Board resolution approving quarterly financial results
- Circular format: how to draft a circular
- Public notice inviting claims: format
Disclaimer: This specimen is a general model for information. Every document must be adapted to its facts and to the law, rules and forms in force when it is signed or filed; stamp duty, registration and court fees depend on the State and the forum. This article is general information, not legal advice; check the official text before acting.