Updated: DIR-3 KYC is no longer an annual filing
The Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 (G.S.R. 943(E) dated 31 December 2025), in force from 31 March 2026, rewrote Rule 12A. DIR-3 KYC is now filed once every three consecutive financial years, on or before 30 June of the year following the third year — not every 30 June. A single unified Form DIR-3 KYC Web replaces the old e-form and web service. For anyone compliant at the changeover, the next filing is due 30 June 2028. A change in mobile number, email or address must still be updated within 30 days, and does not reset the three-year cycle. The ₹5,000 late fee and DIN deactivation are unchanged. Full explainer →
Director KYC explained: this guide covers what Director KYC means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Overview
This article provides a comprehensive, plain-language explanation of Director KYC (DIR-3 KYC) under the Companies Act 2013. Whether you are a business owner, director, company secretary, or chartered accountant, understanding these provisions is essential for proper compliance.
The relevant provisions are found in Sections 153-154 of the Companies Act 2013, read with the applicable Rules notified by the Ministry of Corporate Affairs (MCA).
What the Law Says
The Companies Act 2013 contains specific provisions governing DIR-3 KYC. Let us examine the key legal requirements:
Key Legal Provisions
Section 153 lays down the primary framework for DIR-3 KYC. The section establishes who is required to comply, the timelines for compliance, the forms to be filed, and the consequences of non-compliance.
The corresponding Rules -- notified under Section 469 of the Act -- provide the detailed procedural requirements, including the specific forms, documents, and fees applicable.
Applicability
| Company Type | Applicable? | Special Provisions |
|---|---|---|
| Private Limited Company | Yes | Some exemptions for Small Companies |
| Public Limited Company | Yes | Additional requirements for listed companies |
| One Person Company | Yes, with relaxations | Simplified compliance requirements |
| Section 8 Company | Yes, with exemptions | Certain provisions may not apply |
| Small Company | Yes, with relaxations | Reduced penalties, simplified procedures |
Detailed Explanation with Examples
Let us understand this provision through a practical example.
Example: Suppose Amit runs "TechStar Solutions Private Limited" in Faridabad with a paid-up capital of Rs. 50 lakh and annual turnover of Rs. 3 crore. Here is how DIR-3 KYC affects his company:
Under the current rules, Amit's company must comply with the provisions related to DIR-3 KYC. The key compliance steps include identifying the requirement, preparing the necessary documents, obtaining Board or shareholder approval as required, and filing the prescribed forms with the ROC within the specified timeline.