Quotation & Estimate Generator
Build a professional quotation live — add your business, client and line items, set discount and GST, then print or save it as a PDF instantly.
Set up GST-compliant invoicing for your business
We handle GST registration, e-invoicing, monthly returns and accounting so your quotes convert cleanly to invoices.
Disclaimer: This generator builds an indicative quotation from the figures you enter. It is not a tax invoice and does not validate GSTIN or GST rates — please confirm the applicable rate and compliance requirements before raising an invoice.
How the quotation generator works
Add your business and client details, list what you're quoting with quantity and rate, then set a discount and GST rate. The quotation on the right rebuilds itself instantly — subtotal, GST, grand total and the amount in words update as you type. When it looks right, print it or save a PDF to send.
Your business
Enter your business name, address and GSTIN (if registered) so the quote carries your header.
Client & details
Add the client name and address, a quotation number, the date and a valid-till date.
Items & tax
List each item with quantity and rate, then set discount % and GST %. Totals compute live.
Print or save
Hit “Print / Save PDF” — only the quotation prints, ready to email or attach.
Key terms explained
Quotation vs Proforma vs Invoice
A quotation (or estimate) is an offer of price before the client agrees — non-binding and time-limited. A proforma invoice is a provisional bill sent once the client is ready to proceed, often used to request advance payment. A tax invoice is the final legal document raised after supply, on which GST is actually charged and input credit is claimed.
Validity of a quotation
A quotation should always carry a valid-till date. Prices, availability and tax rates can change, so most businesses keep quotes valid for 15–30 days. Beyond that date the client must ask for a fresh quote — this protects you from being held to old pricing.
Discount, taxable value & GST
Discount is applied to the subtotal first; GST is then charged on the discounted taxable value, not the gross. So a ₹2,500 subtotal with 0% discount and 18% GST becomes ₹2,500 taxable + ₹450 GST = ₹2,950. Always show tax separately so the client can verify it.
Converting a quote to an order
Once the client accepts, the quotation becomes the basis of a purchase order or work order. You then raise a GST-compliant tax invoice mirroring the accepted items and rates. Keeping the quote and invoice aligned avoids disputes and makes your books audit-ready.
What should a business quotation contain?
Your business details, the client name, a quotation number and date, a clear scope with itemised rates, taxes shown separately, the total, validity of the quote, payment and delivery terms, and any exclusions or assumptions.
How long should a quotation stay valid?
Fifteen to thirty days is common. Stating a validity protects you when input costs move, and gives the client a reason to decide.
Should GST be shown on a quotation?
Yes, separately, so the client knows whether the price is inclusive or exclusive. Ambiguity on this is one of the most frequent causes of a dispute at invoicing.
Is a quotation binding?
It is an offer. Once the client accepts it within its validity, a contract comes into existence on those terms, which is why exclusions and assumptions belong in the quotation itself rather than in a later email.
What is the difference between a quotation and an estimate?
A quotation is a firm price for a defined scope. An estimate is an approximation for work whose extent is not yet known, and is expected to change once the scope is settled.
Disclaimer: This tool gives indicative results for general guidance only and is not professional advice. Please verify with a qualified CA before acting on the numbers.