Directorship KYC explained: this guide covers what Directorship KYC means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Updated: DIR-3 KYC is no longer an annual filing
The Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 (G.S.R. 943(E) dated 31 December 2025), in force from 31 March 2026, rewrote Rule 12A. DIR-3 KYC is now filed once every three consecutive financial years, on or before 30 June of the year following the third year — not every 30 June. A single unified Form DIR-3 KYC Web replaces the old e-form and web service. For anyone compliant at the changeover, the next filing is due 30 June 2028. A change in mobile number, email or address must still be updated within 30 days, and does not reset the three-year cycle. The ₹5,000 late fee and DIN deactivation are unchanged. Full explainer →
Every person who has been allotted a Director Identification Number (DIN) must complete the KYC verification through DIR-3 KYC form or DIR-3 KYC Web process. This ensures accurate director information in MCA records and prevents misuse of DINs. Non-filing results in DIN deactivation.
What is DIN?
Director Identification Number (DIN) is a unique 8-digit number allotted by the Central Government to any person intending to be appointed as a director of an Indian company. DIN is a lifetime number — once allotted, it remains with the person. Key features:
- Required for appointment as director in any company
- DIN allotted through SPICe+ form (for first directors at incorporation) or Form DIR-3 (individual application)
- DIN can be held even if not currently a director of any company
- Separate DIN not required for each company — one DIN serves all directorships
DIR-3 KYC Filing
Every individual holding a DIN must file KYC by 30 June of each year. Two methods:
Method 1: DIR-3 KYC (Full Form) — For First-Time KYC or Details Update
Filed through DSC-based form on MCA portal when:
- First-time KYC for newly allotted DIN
- Director wants to update mobile number, email, or address
Documents required:
- Self-attested proof of identity (PAN mandatory)
- Self-attested proof of address (Aadhaar/Voter ID/Passport/Driving License)
- Mobile number (verified by OTP)
- Personal email ID (verified by OTP)
- DSC (Digital Signature Certificate) of director
Method 2: superseded — one unified form now applies
Simpler web-based process for directors whose details remain unchanged:
- Login to MCA portal
- Verify mobile OTP and email OTP
- No DSC required
- Much faster process (5 minutes)
Due Date and Timeline
| Activity | Due Date |
|---|---|
| DIR-3 KYC (annual) | 30 June each year |
| First KYC for DIN allotted in FY | By 30 June of that year |
| DIN deactivated if not filed by | October 1 (day after due date) |
Consequences of Non-Filing
If DIR-3 KYC is not filed by its 30 June due date:
- DIN is marked as "Deactivated due to non-filing of DIR-3 KYC"
- Director cannot sign documents, e-forms, or resolutions on behalf of companies
- Company cannot file any form with the deactivated DIN
- Penalty: Rs.5,000 per DIN to reactivate after the due date
- Late fee is payable at the time of filing the belated DIR-3 KYC
DIN Reactivation
After deactivation, the director must file DIR-3 KYC (not Web) with Rs.5,000 late fee via MCA portal. Upon successful filing and fee payment, DIN is reactivated automatically. MCA does not typically issue a separate confirmation.
Related DIN Forms
| Form | Purpose |
|---|---|
| DIR-3 | Application for allotment of DIN (for those not using SPICe+) |
| DIR-3 KYC | KYC form (full form with DSC) |
| DIR-3 KYC Web | KYC renewal (simple OTP-based) |
| DIR-6 | Intimation of change in director's particulars (address, name, etc.) |
| DIR-5 | Application for surrender of DIN |
One Person, Multiple DINs
A person cannot hold more than one DIN. If a person inadvertently holds multiple DINs, all but the first allotted DIN must be surrendered using Form DIR-5. Using multiple DINs or a DIN belonging to another person is a criminal offence.