Regulation 29: Prior Intimation of Board Meetings

Regulation 29 explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.

Regulation 29 is a small provision that generates a disproportionate number of penalties, for a simple reason: the deadline is counted backwards from the meeting, and by the time somebody realises the intimation is due, the meeting has already been convened.

There are three different notice periods, and the one that applies depends on what is on the agenda.

Five days before a board meeting at which financial results are considered. Two working days for the other prescribed agenda items — buy-back, dividend, fund raising, voluntary delisting and the like. Eleven working days for any alteration in the form or nature of securities, or in the date of interest or redemption of debt securities. In each case, both the date of intimation and the date of the meeting are excluded from the count.

The three notice periods

Days and working days are not the same thing here. The financial results notice is expressed in days; the others in working days. A five-day notice can run across a weekend; a two-working-day notice cannot.

Both ends are excluded. The date of the intimation and the date of the meeting are both left out of the count. A two-working-day intimation for a Thursday meeting must go on Monday, not Tuesday.

The eleven-day items, and why they are different

The eleven-working-day period looks arbitrary until you see what it protects.

An alteration in the form or nature of securities, or in the rights or privileges attached to them, changes what an existing holder owns. So does a change in the date of interest payment or redemption. Both need a window long enough for the exchange to process the change and for holders to react before it takes effect — which is a different purpose from the ordinary "tell the market what your board is about to consider".

Note that the eleven-working-day requirement is about altering existing securities. Issuing new securities falls under the two-working-day fund raising limb.

What the intimation must contain

The intimation states the date of the meeting and the purpose — which of the prescribed items will be considered.

Two practical points:

It is not a full agenda. The entity is not disclosing the board's papers, and should not. The purpose stated should identify the item, not the expected outcome.

Adding an item late creates a fresh obligation. A board meeting convened to approve results, to which a fund-raising proposal is added a day before, needs the fund-raising intimation on its own timeline. The original results intimation does not cover it, and "the meeting was already notified" is not an answer.

What happens after the meeting

The intimation is the front half of the obligation. The back half is Regulation 30: the outcome of the board meeting must be disclosed within 30 minutes of the closure of the meeting.

Thirty minutes is not a drafting window. The outcome format has to be prepared in advance, with the numbers slotted in once approved — which is exactly why the disclosure team needs to know the agenda before the meeting begins. Material events under Regulation 30 →

Financial results themselves are filed under Regulation 33, within the applicable 45 or 60 day deadline, and the results filing is a separate compliance from the outcome disclosure. Financial results →

The related record date rule

Not part of Regulation 29, but the same planning problem: where the board's decision leads to a corporate action, the record date must be intimated to the exchange at least seven working days in advance, excluding the date of intimation and the record date. Fixing the record date too close to the board meeting is the commonest sequencing error in a dividend or bonus timeline. Record date under Regulation 42 →

Key takeaways

• Five days for results; two working days for most other items; eleven working days for security alterations.
• Days and working days are different — read which one the item uses.
• Both the intimation date and the meeting date are excluded from the count.
• A late-added agenda item needs its own intimation on its own timeline.
• State the purpose, not the expected outcome.
• Thirty minutes after the meeting for the outcome disclosure — prepare the format in advance.
• Sequence the record date seven working days out, not from the board meeting.

Read next

• Regulation 30: Disclosing Material Events and Information
• Regulation 33: Financial Results and Their Deadlines
• Regulation 42: Fixing and Intimating the Record Date
• SEBI Compliance Calendar for Listed Companies

Disclaimer: Positions stated as on 5 September 2026. Verify the current text of the Listing Regulations on sebi.gov.in before relying on any notice period here.