E-Way Bill Generation —
Step-by-Step on the EWB Portal
When an e-way bill is required, how to generate it on ewaybillgst.gov.in with Part A and Part B, the validity period, extension and cancellation rules, and the common errors to avoid.
An e-way bill (EWB) is required to move goods worth ₹50,000 or more in a single consignment. It is generated free on the EWB portal (ewaybillgst.gov.in) and has two parts — Part A (invoice & goods details) and Part B (transport & vehicle details). Validity is 1 day per 200 km. The supplier, recipient or transporter can generate it.
When Is an E-Way Bill Required?
An EWB is generally needed once the consignment value crosses ₹50,000, but several movements need one at any value and some are fully exempt. Some states set higher intra-state thresholds.
| Movement Type | EWB? | Threshold | Notes |
|---|---|---|---|
| Inter-state — general goods | Yes | ₹50,000+ | Registered to registered |
| Intra-state — general goods | Yes | ₹50,000+* | *Some states set higher intra-state limits |
| Inter-state — notified / job work | Yes | Any value | Regardless of invoice value |
| Supply by unregistered person | Yes | ₹50,000+ | Transporter / recipient generates; supplier can enrol |
| Non-motorised transport | No | — | Exempt regardless of value |
| Exempt goods (Rule 138(14) list) | No | — | Fresh veg, fruit, milk, curd, etc. |
Intra-state thresholds vary by state — always confirm the limit for your state on the EWB portal before dispatch.
For inter-state movement of certain notified goods and for inter-state job-work movement, an e-way bill is mandatory even below ₹50,000 — the ₹50,000 threshold does not apply. Check the notified list before you dispatch low-value inter-state consignments.
How to Generate an E-Way Bill
Log in to the EWB portal with your GSTIN, then fill Part A (invoice and goods) and Part B (transport). Part A and Part B can be filled separately — the EWB is only valid for movement once Part B carries the vehicle details.
Part A — invoice & goods details
- Transaction type (Outward / Inward) and sub-type (Supply, Export, Job Work, etc.)
- Document type, number and date — Tax Invoice, Bill of Supply or Challan
- Consignor (From) and consignee (To) GSTIN — auto-fills trade name, address, PIN
- HSN code, product, quantity, unit, taxable value and GST rate
- Total invoice value
Part B — transport details
- Mode of transport — Road / Rail / Air / Ship
- Vehicle number (road) or transport document number (other modes)
- Approximate distance in km — this decides the validity period
- Transporter ID (GSTIN) where goods are handed to a transporter
You can fill Part A when the invoice is raised and let the transporter add Part B when a vehicle is assigned. The consignment cannot legally move until Part B is filled, so never dispatch on a Part-A-only EWB.
Want your invoicing, e-invoice and EWB workflow set up correctly?
Talk to a GST Expert →E-Way Bill Validity Period
Validity depends on distance. For normal cargo it is 1 day for every 200 km (or part thereof); over-dimensional cargo (ODC) gets 1 day for every 20 km. The day is counted from the time Part B is first entered.
| Distance | Normal Cargo | Extension? |
|---|---|---|
| Up to 200 km | 1 day | Yes |
| 200–400 km | 2 days | Yes |
| 400–600 km | 3 days | Yes |
| Each additional 200 km (or part) | +1 day | Yes |
| Over-dimensional cargo | 1 day / 20 km | Yes |
Extension is allowed within 8 hours before or after expiry. Confirm the current slab and any state variation on the EWB portal.
A GSTN advisory effective 1 January 2025 restricts EWB generation to within 180 days of the document date, and caps total validity extensions at 360 days from the original generation date. Old invoices can no longer be used to raise a fresh e-way bill.
Cancel, Extend & Consolidate
- Cancel: within 24 hours of generation, if the goods have not been verified in transit by an officer.
- Extend validity: by the generator or transporter within 8 hours before or after expiry, updating the remaining distance.
- Update vehicle: Part B vehicle details can be changed anytime within validity (e.g. vehicle breakdown or change).
- Consolidated EWB (EWB-02): a transporter clubs several individual EWBs carried in one vehicle into a single document for the trip.
Moving goods on an expired or missing e-way bill can trigger detention under Section 129 (penalty broadly equal to 200% of the tax on the goods) and possible confiscation under Section 130. Extend the EWB before it lapses rather than risk detention.
Common E-Way Bill Errors & Fixes
| Problem | Cause | Fix |
|---|---|---|
| Invalid / mismatched GSTIN | Typo or cancelled registration | Verify the GSTIN on the GST portal and re-enter |
| HSN not matching the invoice | Wrong HSN keyed in the EWB | Cancel within 24 hours and regenerate with the correct HSN |
| EWB expired in transit | Journey longer than validity | Extend on the portal within 8 hours of expiry |
| Wrong vehicle number | Typo or last-minute change | Update Part B vehicle details within validity |
| EWB raised but goods not moved | Order cancelled after generation | Cancel within 24 hours of generation |
Always enter the actual route distance — under-stating it shortens validity and risks an expired EWB mid-journey.
Facing EWB rejections, detention notices or reconciliation gaps?
Get EWB & GST Support →Frequently Asked Questions
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