Payroll Processing in Vapi
Outsourced, end-to-end payroll — we run your monthly salary computation, apply attendance, leave and other inputs, handle statutory deductions (EPF, ESI, Professional Tax and TDS on salary under Section 192), generate payslips, file EPF/ESI/PT challans and returns, and issue Form 16 / 24Q and full & final settlements. Accurate, compliant, on-time salaries — 100% online, on a simple monthly retainer.
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Payroll Processing in Vapi
RoC Ahmedabad — ROC Bhavan, Opposite Rupal Park Society, Behind Ankur Bus Stop, Naranpura, Ahmedabad – 380013
Gujarat High Court
24 (Gujarat)
Gujarat levies Professional Tax (max ₹2,400/year), collected by the local municipal corporation.
Vapi GIDC, Sarigam GIDC, Umbergaon, Chemical & Dye Cluster
Vapi hosts one of Asia's largest chemical industrial estates (Vapi GIDC) — a major hub for dyes, intermediates, pharma, paper, and packaging on the Gujarat-Maharashtra border.
What Is Payroll Processing?
A quick, plain-language explanation before the details.
Payroll processing is the monthly work of calculating each employee’s salary, deducting the right statutory amounts (EPF, ESI, Professional Tax and TDS), paying net salary, generating payslips and filing the related returns.
Salary payroll is governed by several laws together — the Employees’ Provident Funds & Miscellaneous Provisions Act, 1952 (EPF), the Employees’ State Insurance Act, 1948 (ESI), the applicable State Professional Tax Act, and Section 192 of the Income-tax Act, 1961 which requires an employer to deduct TDS on salary at the average rate of tax.
Statutory filings run on the respective portals — EPFO (Unified Portal / ECR), ESIC, the State commercial-tax/PT portals, and the income-tax TRACES/e-filing portal for 24Q and Form 16.
Payroll is a recurring monthly obligation with no expiry — deductions, deposits and returns must be completed every month (and quarterly/annually for TDS) for as long as you employ staff.
Quick Facts
Is This Service Right for You?
Ideal for
- Growing companies and startups without an in-house payroll team
- Businesses with EPF and/or ESI registration and monthly filings
- Employers deducting Professional Tax and TDS on salary (s.192)
- Firms needing accurate, on-time monthly payslips for staff
- Companies with joiners, exits and full & final settlements each month
- Businesses wanting payroll registers and MIS for management
You may need this if
- You want salaries computed and paid accurately every month
- You deduct EPF, ESI, Professional Tax or TDS on salary
- You must file monthly EPF (ECR), ESI and PT returns on time
- You need to issue Form 16 and file quarterly Form 24Q
- You have employee exits requiring full & final settlement
- You want payroll registers and MIS without hiring a payroll team
Not sure if you need this?
Talk to an Expert →Why Managed Payroll Processing Matters
Payroll sits at the intersection of employee trust and statutory compliance. Getting it right every month protects both. Here is why businesses outsource it.
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01
On-Time, Accurate Salaries
Employees are paid the correct net amount on schedule every month, with clear payslips — no delays, no disputes over deductions.
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02
Statutory Compliance
EPF, ESI, Professional Tax and TDS on salary are computed and deposited correctly, keeping you compliant under the EPF, ESI, PT and Income-tax laws.
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03
No Missed Deadlines
Monthly EPF (ECR), ESI and PT challans and returns, and quarterly Form 24Q, are filed on time — avoiding interest, damages and penalties.
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04
Correct TDS on Salary
TDS is deducted at the average rate under Section 192 after considering the chosen regime, declarations and proofs — so year-end shortfalls and notices are avoided.
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05
Confidential & Error-Free
Salary data is handled confidentially by a dedicated team, with checks that remove the manual errors common in spreadsheet payroll.
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06
Registers & MIS
Monthly payroll registers, cost reports and MIS give management clean numbers for budgeting and audits without extra effort.
Simple, Transparent Pricing
Custom quote for your case
Fees depend on your business type and scope. Get a clear, itemised quote upfront — no hidden professional charges, government fee billed at actuals.
Who Can Apply?
Eligibility checklist
- A defined salary structure / CTC for each employee (basic, HRA, allowances)
- EPF and/or ESI registration where applicable to your headcount and wages
- Professional Tax registration in the states where you employ staff
- TAN for depositing and reporting TDS on salary under Section 192
- Monthly attendance, leave and variable-pay inputs for each cycle
- Employee master data — PAN, Aadhaar, UAN, ESIC IP number and bank details
Everything You Need. One Professional Team.
Salary Computation
Compute gross-to-net for every employee — earnings, allowances, deductions and net pay per your salary structure.
Attendance & Leave Inputs
Apply attendance, leave, loss-of-pay, overtime and variable pay for the cycle from your inputs or system data.
Statutory Deductions
Calculate EPF, ESI, Professional Tax and TDS on salary (Section 192) correctly for each employee.
Payslip Generation
Generate itemised monthly payslips for employees, with a bank transfer/salary sheet for disbursement.
Monthly Challans & Returns
Prepare and file EPF (ECR), ESI and Professional Tax challans and returns by their due dates.
TDS on Salary & 24Q
Deposit monthly TDS and file quarterly Form 24Q, tracking regime choice and declarations.
Form 16 & Year-End
Issue Form 16 to employees and reconcile the year’s TDS on salary at year-end.
Full & Final Settlement
Compute F&F for exits — dues, recoveries, leave encashment and final statutory deductions.
What You’ll Receive
What Do We Need to Run Your Payroll?
Onboarding needs your employee master and statutory registrations once; after that we only need your monthly attendance and pay inputs. Everything is shared securely online — no office visits.
Employee Master
One-time onboarding data- Employee list with designation and date of joining
- PAN & Aadhaar of each employee
- UAN (EPF) and ESIC IP number where applicable
- Bank account details for salary transfer
- Salary structure / CTC break-up per employee
Monthly Inputs
Given each payroll cycle- Attendance and leave / loss-of-pay data
- New joiners and exits for the month
- Variable pay, incentives, bonus and overtime
- Reimbursements and one-time deductions
- Investment declarations / proofs for TDS (s.192)
Statutory Registrations
Employer credentials- EPF establishment code & portal login
- ESI employer code & portal login
- Professional Tax registration (per state)
- TAN for TDS on salary
- Previous payroll / challan records, if migrating
Salary data stays confidential
Employee salary information is handled by a dedicated team under strict confidentiality, over secure channels — access is limited to those working on your payroll.
Share inputs before cut-off
To pay salaries on time, attendance and monthly inputs should reach us by an agreed cut-off date each cycle. Late inputs can delay disbursement and filings.
Regime & declarations drive TDS
TDS under Section 192 depends on each employee’s chosen regime and declarations. Collect declarations early and proofs before year-end to avoid shortfalls.
Registrations must be active
Valid EPF, ESI and Professional Tax registrations and a TAN are needed to file. If any are pending, we can guide you to set them up first.
Don’t have all the documents?
We’ll identify what your case needs →How Managed Payroll Works Each Month
A repeatable monthly cycle — you send inputs, we compute, you approve, we pay and file. Everything is 100% online with status updates throughout.
Onboarding & Setup
We capture your employee master, salary structures and statutory logins, and agree the monthly cut-off and cycle.
Monthly Inputs
You share attendance, leave, joiners/exits and variable pay for the month by the agreed cut-off.
Payroll Computation
We compute gross-to-net with EPF, ESI, Professional Tax and TDS on salary, and prepare the net-pay sheet.
Review & Approval
You review the payroll summary and register — corrections, if any, are made before release.
Payslips & Disbursement
Payslips are generated and the bank salary sheet is shared for disbursement to employees.
Statutory Filings
EPF (ECR), ESI and PT challans and returns are filed, TDS is deposited, and 24Q is filed each quarter.
A Typical Monthly Payroll Cycle
| Stage | Expected Time |
|---|---|
| Inputs collected & payroll computed | By agreed cut-off |
| Review, approval, payslips & disbursement | Salary day |
| EPF / ESI / PT challans & returns, TDS deposit | By statutory due dates |
The cycle repeats every month. Statutory due dates for EPF (ECR), ESI and Professional Tax fall shortly after month-end, monthly TDS is deposited by the 7th of the following month, and Form 24Q is filed quarterly. Exact dates are confirmed for your state and registrations at onboarding.
Key Dates — At a Glance
| Frequency | What Is Due |
|---|---|
| Monthly | Salary computation, payslips & disbursement sheet · EPF (ECR), ESI and PT challans & returns · Monthly TDS on salary deposited |
| Per Cycle | New joiner onboarding on payroll · Full & final settlement for exits · Payroll register & management MIS |
| Quarterly | Form 24Q filing for TDS on salary · Reconciliation of TDS deposited vs deducted · Review of employee declarations & proofs |
| Annually | Form 16 issued to all employees · Year-end TDS reconciliation · Annual salary and statutory data summary |
Dates are indicative and may change with government notifications. Our team tracks every deadline so you never miss a filing.
Doing It Yourself vs TaxClue
Doing It Yourself
- Build and maintain payroll spreadsheets for every employee
- Compute EPF, ESI, PT and TDS on salary correctly each month
- Track each employee’s regime choice and declarations for s.192
- File monthly EPF (ECR), ESI and PT returns on each portal
- Deposit monthly TDS and file quarterly Form 24Q without errors
- Issue Form 16 and reconcile the year’s TDS at year-end
- Risk penalties, interest and employee disputes on mistakes
With TaxClue
- Dedicated team runs your full payroll each month
- EPF, ESI, PT and s.192 TDS computed accurately
- Regime and declarations tracked for correct TDS
- EPF (ECR), ESI and PT returns filed on time
- Monthly TDS deposited and 24Q filed each quarter
- Form 16 issued and year-end TDS reconciled
- Compliant, on-time payroll with registers & MIS
Skip the guesswork.
Let an expert handle it →Common Mistakes That Delay Your Application
TaxClue reviews your documents before filing to reduce avoidable errors.
What the Ongoing Retainer Covers
Monthly
- Salary computation, payslips & disbursement sheet
- EPF (ECR), ESI and PT challans & returns
- Monthly TDS on salary deposited
Per Cycle
- New joiner onboarding on payroll
- Full & final settlement for exits
- Payroll register & management MIS
Quarterly
- Form 24Q filing for TDS on salary
- Reconciliation of TDS deposited vs deducted
- Review of employee declarations & proofs
Annually
- Form 16 issued to all employees
- Year-end TDS reconciliation
- Annual salary and statutory data summary
Penalties & Consequences
What is at stake if you do not comply
- Late EPF/ESI deposit attracts 12% interest under Section 7Q and damages up to 100% of arrears under Section 14B
- Missing the monthly ECR / ESI / PT due date triggers penalties and notices
- Under-deducting TDS on salary under Section 192 causes year-end shortfalls and notices
- Wrong CTC structuring in payroll leads to higher employee tax and disputes
- Payslip and register mismatches surface in payroll compliance audits and inspections
Regulatory Updates 2025–26
- 2025: PF and ESI contributions and the ECR are deposited by the 15th of the following month.
- 2025: EPF applies to establishments with 20 or more employees (12% + 12%); ESI applies to 10 or more employees earning up to ₹21,000 a month (0.75% + 3.25%).
Why Businesses Choose TaxClue
Payroll & CA Team
Qualified professionals run computation, statutory deductions and returns end-to-end.
Compliance-First
EPF, ESI, PT and s.192 TDS handled correctly, filings on time — no missed deadlines.
Confidential
Salary data kept strictly confidential over secure channels, access limited to your team.
100% Online
Share inputs and get payslips, registers and filings entirely online.
Registers & MIS
Clean payroll registers and MIS for budgeting, audits and management review.
Single Point of Contact
One team for payroll, EPF/ESI, PT and TDS — no juggling multiple vendors.
Your Documents Deserve Professional Care
- Salary and employee data handled by professionals under confidentiality
- Access limited to the team working on your payroll
- Communication and file sharing over secure digital channels
- Data retained only as long as needed for compliance
Frequently Asked Questions
What is included in payroll processing?
Is payroll a one-time service or a monthly retainer?
Which statutory deductions do you handle?
How is TDS on salary calculated?
Do you file EPF, ESI and Professional Tax returns?
Will employees receive payslips?
Do you issue Form 16?
How do you handle employee exits?
What do you need from us each month?
Do we need EPF, ESI and PT registrations before you start?
Is our salary data kept confidential?
What does payroll processing cost?
What are the EPF and ESI contribution rates applied in payroll?
By when is monthly TDS on salary deposited?
When are the EPF and ESI monthly dues payable?
Can you handle payroll for employees across multiple states?
How do you switch our payroll over from an existing provider or in-house team?
Official Sources & Legal References
Every statutory reference on this page is drawn from primary law and official government portals. Verify them directly:
- EPFO — Unified Member/Employer PortalEPF establishment login, ECR filing and challan payment
- ESIC — Employer PortalESI employer registration, monthly contribution and returns
- Income Tax — TDS on Salary (Section 192) & 24QTDS on salary rules, Form 24Q and Form 16 issuance
- TRACES — TDS Reconciliation & Form 16Download Form 16 and reconcile TDS on salary
Related Guides
TDS on Salary: Employer Computation
Read guide ArticleTDS on Salary Under the New Regime
Read guide ArticleProvident Fund (EPF) & Income Tax
Read guide ArticleProfessional Tax Registration for Employers
Read guide ArticleMinimum Wages Under the Code on Wages 2019
Read guide ArticleGratuity Computation Rules
Read guidePayroll Processing Resources — All Free
Outsource Your Payroll to Experts
End-to-end managed payroll — salary computation, EPF, ESI, Professional Tax and TDS on salary, payslips, monthly challans & returns, Form 16 / 24Q and full & final settlement. Accurate, compliant, on-time salaries on a simple monthly retainer. Free consultation, transparent quote, zero hidden charges.