Board Meeting Rules under explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Board meetings are how a company's directors take decisions. Here are the rules on frequency, notice and quorum under the Companies Act, 2013.
Frequency
- At least 4 board meetings each year
- Gap between two meetings not to exceed 120 days
- Small companies and OPCs can hold just 2 meetings a year
Notice and quorum
- At least 7 days' notice of each meeting
- Quorum is one-third of total strength or 2 directors, whichever is higher
- Directors may participate via video conferencing
Minutes
Minutes of every board meeting must be recorded and signed, and maintained in the minutes book within 30 days.
Frequently Asked Questions
How many board meetings must be held?
At least four a year, with no more than 120 days between two meetings.
What is the quorum for a board meeting?
One-third of total strength or two directors, whichever is higher.
How much notice is needed for a board meeting?
At least 7 days' notice.
Can directors attend board meetings online?
Yes — participation by video conferencing is allowed for most matters.
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