Specimen Newspaper Notice of AGM Postponement — Format 2026

Specimen Newspaper Notice explained: this guide covers what Specimen Newspaper Notice means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.

When Newspaper Notice of Postponement Is Required

If the original AGM notice was published in newspapers (mandatory for listed companies under SEBI LODR Regulation 47): the postponement must also be published in the same newspapers. This ensures that shareholders who learned about the AGM from the newspaper advertisement are informed of the change. For unlisted companies: newspaper publication of postponement is required only if the original notice was published in newspapers.

Specimen Newspaper Notice — AGM Postponement

CIN: | Regd. Office: | Website: | Email:

NOTICE OF POSTPONEMENT OF ANNUAL GENERAL MEETING

NOTICE is hereby given that the Annual General Meeting of , which was scheduled to be held on , , 20XX at at , as per the Notice dated published in on , stands POSTPONED.

Reason: .

Revised Schedule: The AGM will now be held on , , 20XX at at . A fresh Notice of the AGM with the detailed agenda will be issued in due course.

For | — Company Secretary | | Place: | Date:

Publication Requirements

(a) Publish in the SAME newspapers where the original AGM notice was published — 1 English national daily + 1 vernacular daily. (b) Publish BEFORE the original AGM date — members should know about the postponement before the scheduled date. (c) For listed companies: also intimate the stock exchange and upload on the company website. (d) Send individual notice of postponement to all members by the same mode as the original notice (post/email).

Fresh Notice for Rescheduled AGM

When the AGM is rescheduled: a completely FRESH notice must be issued — with full agenda, explanatory statement, proxy form, e-voting details. The fresh notice must comply with the 21 clear days requirement. The original notice stands CANCELLED — it cannot be relied upon for the rescheduled meeting. The fresh notice is also published in newspapers (for listed companies).