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Specimen Announcement of Poll Results — Notice Board and Filing 2026

Specimen announcement format for poll results at AGM/EGM. Declaration by Chairman, stock exchange filing, website upload, SS-2 requirements.

Written byTax & Compliance Expert, TaxClue
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March 25, 2026
Last updated
Mar 25, 2026
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Last updated: March 2026Verified against: Government sources

Specimen Announcement of Poll explained: this guide covers what Specimen Announcement of Poll means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.

Declaration of Poll Results

After the Scrutinizer submits the poll results report to the Chairman: the Chairman declares the results — either at the meeting itself (if the report is ready) or within 48 hours. Under SS-2 and SEBI LODR: the results must be formally announced and filed. For listed companies: the results are material information that must reach the market promptly.

Specimen Announcement — Poll Results


CIN: | Regd. Office: | Website:

DECLARATION OF RESULTS OF POLL / E-VOTING

At the Annual General Meeting / Extraordinary General Meeting of held on , the following resolutions were put to vote through e-voting and poll at the meeting. The combined results, based on the Scrutinizer's Report dated submitted by , FCS/ACS No. , are as follows:

Res. No.DescriptionTypeTotal VotesFor% ForAgainst% AgainstResult
1Adoption of Financial StatementsOR[%][%]Passed
2Declaration of DividendOR[%][%]Passed
3Reappointment of DirectorOR[%][%]Passed
4SR[%][%]Passed/Not Passed

The Scrutinizer's Report is available for inspection at the Registered Office and on the Company's website at .

For | — Company Secretary | Date: | Place:

Filing Requirements — Listed Companies

(a) File results with BSE/NSE within 2 working days of the meeting (SEBI LODR Regulation 44(3)). (b) Upload on company website within 2 working days. (c) The filing includes: resolution-wise results with vote counts and percentages. (d) For postal ballot: results declared within 2 working days of the last date of voting.

For Unlisted Companies

While stock exchange filing is not required: (a) announce results to all members (by email/post), (b) upload on company website (if the company has one), (c) record in the meeting minutes with the Scrutinizer's report, (d) file MGT-14 for special resolutions within 30 days.

Disclaimer: This article is for informational purposes only and does not constitute legal or professional advice. While every effort has been made to ensure accuracy based on the latest laws and amendments, readers should consult a qualified professional before acting on any information provided. For expert assistance, contact us.

Quick recapKey facts & short answers

Key Facts About Specimen Announcement of Poll

  • Applies in: All states across India, under the relevant central law.
  • Mode: Mostly online via the official government portal.
  • Typical timeline: Ranges from a few days to a few weeks depending on the case.
  • Non-compliance: May attract penalties, interest or late fees.
  • Expert help: TaxClue completes Specimen Announcement of Poll end to end for you.

Within what time must poll results be declared?

The Chairman should declare results: (1) at the MEETING itself — if the Scrutinizer submits the report immediately (common for small meetings), OR (2) within 48 HOURS of the meeting conclusion — for larger meetings where vote counting takes time. For LISTED companies: results must be filed with the stock exchange within 2 WORKING DAYS (SEBI LODR Regulation 44(3)) and uploaded on the company website. The declaration is based on the Scrutinizer's Report — the Chairman does not independently count votes.

What must the results announcement include?

The announcement must include for EACH resolution: (1) resolution NUMBER and DESCRIPTION, (2) TYPE — ordinary or special resolution, (3) TOTAL valid votes cast, (4) votes FOR — number and percentage, (5) votes AGAINST — number and percentage, (6) INVALID votes (if any), (7) RESULT — 'Passed' or 'Not Passed,' (8) Scrutinizer's NAME and membership number, (9) Company Secretary's signature. For special resolutions: the percentage must be at least 75% FOR to pass. For ordinary resolutions: simple majority (>50% FOR).

Do not copy last year's filing without checking whether last year's law still applies.

— TaxClue Compliance Desk

Specimen Announcement of Poll: a key compliance topic in Indian tax and corporate law that businesses and individuals must understand to remain compliant.

READY DRAFTAnnouncement / Declaration of Poll Results

The notice declaring the result of a poll taken at a general meeting, for display on the notice board / website and for filing where the resolution requires it, based on the Scrutinizer's report.

[Company Name] Limited
CIN: [_____]
Regd. Office: [Address]

DECLARATION OF RESULTS OF POLL

Meeting        : [Annual/Extraordinary] General Meeting
Date & Time    : [Date], [Time]
Venue          : [Venue]
Scrutinizer    : [Name], Practising Company Secretary (M. No. [__])

Pursuant to Section 109 of the Companies Act, 2013 read with Rule 21 of
the Companies (Management and Administration) Rules, 2014, and on the
basis of the Scrutinizer's Report dated [Date], the results of the poll
on the resolutions put to vote are declared as under:

Reso  Description of Resolution        Type    Votes FOR   Votes AGAINST  Result
----  --------------------------       ------  ---------   -------------  --------
1     [Adoption of Financial            OR      [__]        [__]           CARRIED
      Statements]                              ([__]%)     ([__]%)
2     [Re-appointment of Director]      OR      [__]        [__]           CARRIED
                                               ([__]%)     ([__]%)
3     [Appointment of MD /              SR      [__]        [__]           CARRIED
      alteration of Articles]                  ([__]%)     ([__]%)
4     [__ resolution]                   OR/SR   [__]        [__]           NOT
                                               ([__]%)     ([__]%)         CARRIED

OR = Ordinary Resolution (majority > 50% of votes cast)
SR = Special Resolution (majority >= 75% of votes cast)

The resolutions at Sl. Nos. 1 to 3, having received the requisite
majority, are declared CARRIED. Resolution No. 4, not having received
the requisite majority, is declared NOT CARRIED.

Total valid votes cast: [__] representing [__]% of the paid-up equity
share capital of the Company.

The Scrutinizer's Report is available for inspection at the Registered
Office during business hours and is placed on the Company's website at
[URL].

Date: [__]                                For [Company Name] Limited
Place: [City]

                                          ____________________
                                          [Name]
                                          Chairman of the Meeting
▸ How to use & important notes
  • Declare the result on the basis of the Scrutinizer's Report; the Chairman announces it at the meeting or as soon as the report is received (poll within 48 hours where taken later).
  • For listed companies, submit the results to the stock exchanges within 2 working hours and place the Scrutinizer's report on the website (SEBI LODR / Regulation 44).
  • File Form MGT-14 within 30 days for every special resolution and for those ordinary resolutions specified in Section 117(3) (with the resolution and explanatory statement).
  • Enter the result in the Minutes Book; retain poll papers and the Scrutinizer's report as part of the meeting records.

Disclaimer: This is a general-purpose template for reference only. Facts, figures, stamp duty and clauses vary with your situation and state law — have it reviewed before use. Need this professionally drafted, stamped and filed? Talk to a TaxClue expert.

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Vikas Sharma Tax & Compliance Expert at TaxClue

Experienced in company registration, GST, trademark, and compliance. Helping Indian businesses stay compliant.

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Disclaimer: This article is for general informational purposes only and does not constitute professional tax, legal or financial advice. Laws, rates and due dates change and can vary by individual case — always verify with the relevant government source (e.g. mca.gov.in, incometax.gov.in) or consult a qualified professional before acting. TaxClue accepts no liability for decisions taken based on this content.

People also ask

Questions, answered

Short, direct answers to the 5 questions readers ask most on this topic.

The Chairman should declare results: (1) at the MEETING itself — if the Scrutinizer submits the report immediately (common for small meetings), OR (2) within 48 HOURS of the meeting conclusion — for larger meetings where vote counting takes time. For LISTED companies: results must be filed with the stock exchange within 2 WORKING DAYS (SEBI LODR Regulation 44(3)) and uploaded on the company website. The declaration is based on the Scrutinizer's Report — the Chairman does not independently count votes.

The announcement must include for EACH resolution: (1) resolution NUMBER and DESCRIPTION, (2) TYPE — ordinary or special resolution, (3) TOTAL valid votes cast, (4) votes FOR — number and percentage, (5) votes AGAINST — number and percentage, (6) INVALID votes (if any), (7) RESULT — 'Passed' or 'Not Passed,' (8) Scrutinizer's NAME and membership number, (9) Company Secretary's signature. For special resolutions: the percentage must be at least 75% FOR to pass. For ordinary resolutions: simple majority (>50% FOR).

For LISTED companies: YES — mandatory under SEBI LODR Regulation 44(3). File within 2 WORKING DAYS of: (a) the AGM/EGM (for meeting resolutions), (b) the last date of voting (for postal ballot). File through BSE's BSE Listing Centre and NSE's NEAPS portal. The filing includes: resolution-wise vote counts, percentages, and results. Additionally: upload on the company WEBSITE within the same timeline. Non-compliance: SEBI/stock exchange may impose penalties for late filing.

If a Special Resolution receives LESS than 75% votes in favor: it is NOT PASSED. The Chairman declares: 'Resolution No. [X] is NOT PASSED — the motion is defeated.' Consequences: (1) the proposed action (AOA alteration, borrowing increase, private placement) CANNOT be implemented, (2) the company may: (a) try again at a subsequent meeting with better shareholder engagement, (b) modify the proposal to address shareholders' concerns, (c) abandon the proposal. The failed resolution is recorded in the minutes with the exact vote count.

For LISTED companies: effectively YES — the results (based on the Scrutinizer's report) are filed with the stock exchange and uploaded on the company website — making them publicly available. The detailed Scrutinizer's report itself is available for INSPECTION at the registered office. For UNLISTED companies: the report is available for member inspection under Section 119 (as part of the general meeting minutes). The report is not filed with the ROC — but may be produced during ROC inspection or NCLT proceedings if the resolution is challenged.

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