Clarification on further extension of AGM
Summary:
In this editorial, the author is going to discuss very important interrogations welcomed from our professional colleagues through our WhatsApp groups “Gyan Gurukul” concerning “AGM Extension” i.e.
“If a company fails to hold the AGM till 31st December 2020 for the financial year ended 31.03.2020, Whether such company can apply with the ROC for the further extension u/s 96 of the Companies Act, 2013?”
Provisions of Law:
As per section 96(1) and first proviso, the due date of holding of the AGM is earlier of the following:
- 15 months from the date of the last AGM; or
- 6 months from the end of the financial year
Section 96 third proviso”, Provided also that the Registrar may, for any special reason, extend the time within which any annual general meeting, other than the first annual general meeting, shall be held, by a period not exceeding three months.
The time for holding AGM can be extended for special reasons by three months, with permission of the Registrar of Companies.
Language of Extension Order:
[1]In terms of the power vested with us (ROC) the third proviso of Subsection (1) to Section 96 of the Act, I hereby extend the time to hold the AGM, other than the first AGM, for the financial year ended 31.03.2020 for Companies within the jurisdiction of this ROC which are unable to hold their AGM for such period within the due date of holding the AGM by a period of 3 months from the due date by which the AGM ought to have been held.
As per the above order of ROC’s, they have used their power u/s 96 third proviso and granted a general extension of 3 months for holding of AGM for f.y. ended 31.03.2020.
Question of Editorial:
“If a company fails to hold the AGM till 31st December 2020 for the financial year ended 31.03.2020, Whether such Company can apply with the ROC for further extension u/s 96 of Companies Act, 2013?”
Point 1: As per Section 96(1), There should not be more than a 15-month gap between two AGMs.
Point 2: As per the second proviso of Section 96, A company should hold the AGM within 6 months from the end of the financial year.
Point 3: As per the third proviso of Section 96, ROC’s having the power to grant the extension for holding of the AGM maximum up to 3 months from the due date.
Point 4: The due date of holding of the AGM is earlier of the following:
- 15 months from the date of the last AGM; or
- 6 months from the end of the financial year
Point 5: The Due date after the general extension shall be earlier of the following:
- 18 months from the date of the last AGM; or
- 9 months from the end of the financial year
Conclusion:
As per the above-mentioned provisions of Section 96, ROC having the power to grant an extension only up to 3 months from the Due date. Which has already been granted by ROC as General Extension.
Therefore, one can opine that, if any company files an application with the ROC u/s 96 for the further extension of the AGM for the f.y. ended 31.03.2020, ROC cannot allow such extension as it will be out of the power of the ROC under the Companies Act, 2013.
Therefore, it can be concluded that Companies must hold the AGM till 31st December 2020. If they are unable to hold the AGM till 31st December 2020, then this shall be considered as a non-compliance with Section 96 of the Companies Act, 2013.
The Company & the officer in default shall be liable for a penalty if they are unable to hold the AGM till 31st December 2020 and have to file an application of compounding with the concerned authority (RD or NCLT).
Disclaimer: The entire contents of this document have been prepared based on relevant provisions and as per the information existing at the time of the preparation. Although care has been taken to ensure the accuracy, completeness, and reliability of the information provided, I assume no responsibility, therefore. Users of this information are expected to refer to the relevant existing provisions of applicable Laws. The user of the information agrees that the information is not professional advice and is subject to change without notice. I assume no responsibility for the consequences of the use of such information.
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